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July 26, 2018

Making the Most Out of Church Staff Meetings

By New Churches Team

Please Don’t Waste My Time

Meetings can be a great tool to touch base with your team, collaborate, and share ideas. Then again, without a focused agenda or designated leader, they can quickly get off track and be counterproductive. With time being so valuable, the last thing you want to do is waste it in unproductive meetings. By having a strategy in place, you can optimize productivity and create a healthy and efficient meeting culture with your church staff.

Craig Webb recognized that his team meetings thrived when a clear agreement was set in place. With a printed copy of the agreement, he regularly goes over it with his new staff, or in the new year, to ensure that everyone is on the same page and has a clear understanding of how meeting times are to be spent.

Here are the key points taken from his church’s meeting agreement:

1. Meetings are a Priority

The entire staff has an understanding from the get-go that these meetings are a priority and they they shouldn’t miss them unless something is very pressing. Emphasizing the importance of clear communication is crucial. If for whatever reason they cannot be at the meeting, they should know to be proactive and communicate that with the coordinator.

It’s important to help your staff see that these meetings are important and you want them there. However, if your meetings are unproductive, or you don’t display the level of clear communication that you desire to see in them, they may become discouraged and think you don’t value their time. On the contrary, if you lead by example and set clear expectations, you will find that your staff will likely follow your lead. People prioritize what they value, so make your meetings valuable.

2. Have a Designated Leader

There needs to be someone who is facilitating each meeting. This person does everything from going over the agreement, stating the agenda, posing questions for the team, and steering the ship, especially when things get off course. If the person who normally leads cannot be present, be sure to assign someone else and prepare them to succeed.

3. Agree on Technology Use Ahead of Time

These days, it’s pretty common to have iPhones, iPads, and laptops present during meetings. They can be used to pull up related information or take notes. Then again, they can also be a huge distraction. That is why it is important to have a clear agreement on how technology will be used in the meetings. Staff meetings should not be times to check your email or scroll through Facebook. Not only is this distracting, but it is also disrespectful to the facilitator.

With technology saturating almost every facet of the North American culture, being fully present can be quite the obstacle. Encourage your team to minimize technology usage in meetings and to thoughtfully use the tools. Emphasize the importance of being present.

To read the final three points, and to watch the full video, click here.

This video is part of Plus Membership. To get full access to it, and much more, I encourage you to become a Plus Member. Click here to see all the benefits of becoming a Plus Member.

Tweetables: 

  • “Meetings can be a great tool to touch base with your team, collaborate, and share ideas. Then again, without a focused agenda or designated leader, they can quickly get off track and be counterproductive.”-Craig Webb
  • “Meetings don’t have to be dreadful wastes of time. They can be times to strengthen your team, collaborate, and get stuff done for the glory of God.”-Craig Webb
  • “Encourage your team to minimize technology usage in meetings and to thoughtfully use the tools. Emphasize the importance of being present.”-Craig Webb

ABOUT THE AUTHOR

New Churches Team

NewChurches.com wants to help you build a strong foundation by connecting you with top experts in the field of church planting and multisite ministry, and by regularly providing you with the resources, information, and community you need to thrive as you multiply the mission of Matthew 28.

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